Design Management System

GlobalIPCo Design Management System

To file South African designs, we use the GlobalIPCo Design Management System.

Cost

The GlobalIPCo Design Management System charges a fixed amount to file a design. No additional costs are incurred after filing to prosecute the design to grant.

By automating filing and prosecution of our designs, we are able to reduce admin overhead costs and offer the most efficient South African design filing service available.

The GlobalIPCo Design Management System is fully integrated with the CIPC filings system, immediately lodging design applications filed through the system.

Why Choose the GlobalIPCo Design Management System

The South African version of the GlobalIPCo Design Management System has been developed by a software developer that is also a registered South African patent attorney. The developer’s in-depth knowledge of the South African Design Office’s systems and practise ensured that the design management system caters for all intricacies of South African design law.

Reminders / Communications

The GlobalIPCo Design Management System includes a library of more than 300 template emails that can be selected to communicate reminders, alerts and reports to the user and clients. Additional emails may be added to tailor communications, as required by the user.

Filing with the Designs Office

The GlobalIPCo Design Management System is integrated with the South African Designs Office’s (CIPC) online filing system. The GlobalIPCo system also tracks the status of filed applications with the CIPC online system to ensure that all designs filings are properly processed by CIPC.

Status Updates and Prosecution

The GlobalIPCo Design Management System intercepts all related communications by the South African Designs Office and automatically maintains the status of designs on the GlobalIPCo Design Management System up to date. The GlobalIPCo system also automatically extracts filing documents from the CIPC system. The burden of uploading CIPC documents and maintaining the status of applications up to date is removed from the user and assumed by the GlobalIPCo system.

The GlobalIPCo system also handles publication of acceptance and courier of registration documents to applicants.

Design Forms

The GlobalIPCo Design Management System generates all forms required for: signature by the applicant; and filing (including the Power or Attorney, Form D3 and Deed of Assignment).

How to Create a New Design case

To file a South African design using the GlobalIPCo Design Management System:

1. Login and select Designs:

2. Add the design details (e.g. client reference, article name, design type and explanatory statement. You can also indicate whether dotted lines are included in the drawings for disclaimed portions of the article:

3. Add the applicant and designer details:

4. Add the priority details or release date:

5. Select classes:

6. Download application forms for signature:

7. Upload required documents:

Then, file the application with the South African Designs Office by clicking a button. The GlobalIPCo Design Management System will do the rest from filing to grant, including:

• Filing the application with CIPC
• Tracking the application number issued by CIPC, and updating the status of the design
• Downloading the filing receipt and application forms from the CIPC system and reporting filing to the applicant
• Tracking the status of the application and alerting the user of any undue delays
• Where signed forms are outstanding, reminding the applicant to provide the forms
• Tracking acceptance of the design application, and reporting acceptance to the applicant
• Arranging publication of the design application with the South African Designs Office
• Obtaining a copy of the publication and reporting publication to the applicant
• Reporting receipt of the design registration document to the applicant
• Requesting the applicant to provide an address for courier of the registration document, and automatically printing a courier waybill on a linked dot matrix printer

The status of all design applications is available on the portfolio page, together with copies of all documents. There is no need to maintain a separate paper file:

Design Renewals

Users of the GlobalIPCo Design Management System also gain access to the white labeled version of the PayAnnuity online renewal system. The white labelled online renewal system can be added to the user’s website. This enables applicants to login to the online renewal system (via the user’s website) and instruct renewals. the PayAnnuity system sends user-branded reminders and invoices to applicants, and gives users control over renewal pricing. Administration of all renewals processed through the PayAnnuity online renewal system are handled by GlobalIPCo.

About GlobalIPCo

Global IP & Consulting FZ LLE is a Dubai-based software development company that specialises in development of online patent, trademark and design systems. Website: https://GlobalIPCo.com.